AI Disclosure Notice

What AI Does in QAPIHub

QAPIHub uses Anthropic's Claude AI to assist facility teams with quality assurance and performance improvement tasks. Specifically, the AI:

• Answers questions about CMS regulations (F-tags, 42 CFR Part 483) for SNFs and Colorado CDPHE requirements (6 CCR 1011-1) for ALFs
• Generates draft investigation reports when incidents are logged
• Assembles draft meeting packets for QAA committee (SNF) and quality oversight committee (ALF) meetings
• Creates draft QAPI plans based on facility self-assessments
• Produces morning briefings summarizing overnight quality data
• Calculates survey readiness scores and deficiency risk predictions
• Monitors regulatory sources for changes that may affect your facility

All AI outputs are clearly labeled as drafts and include a disclaimer requiring human review before use as official documentation.

Current Product Boundary

• Use de-identified workflow information only. Do not rely on QAPIHub's AI features for resident names, medical record numbers, or other directly identifiable health information.
• No BAA is currently offered. QAPIHub does not currently offer AI-assisted workflows under a HIPAA business associate agreement.
• Law and guidance can change. Colorado and federal AI requirements are evolving, so organizations should review this workflow with counsel before relying on it for regulated use cases.

What AI Does NOT Do

• Does not make care decisions. The AI provides regulatory and quality management guidance only. It does not direct patient care, prescribe treatments, or make clinical determinations.
• Does not accept PHI as part of the intended workflow. QAPIHub is designed around de-identified and facility-level quality information rather than resident records.
• Does not replace clinical judgment. All AI-generated documents require review and approval by qualified facility staff before use.
• Does not autonomously submit documents to regulators. No AI output is automatically filed or reported. Human approval is always required.
• Does not provide legal advice. Regulatory references and summaries are informational only and must be checked against primary sources and counsel.

AI Model Information

Under Anthropic's commercial API terms, your data is not used for model training. AI inputs and outputs are not retained by Anthropic beyond the duration of each request. QAPIHub logs AI interactions for audit purposes only — these logs are retained per our data retention policy and are not shared with third parties.

Your Rights

• Right to know: You are notified before any AI interaction through the AI disclosure banner in chat interfaces and pre-generation notices on document creation.
• Right to review: All AI outputs are marked as drafts. Manual review should occur through your facility leadership and operational approval process before reliance or submission.
• Right to a human alternative: All QAPIHub features can be used without AI. Incidents, meetings, and projects can be managed manually without AI-generated documents.
• Right to contact us: If you have questions or concerns about how AI is used in QAPIHub, contact your facility administrator or reach out to QAPIHub support.

Contact

For questions about QAPIHub's AI practices, data handling, or this disclosure notice, please contact:

QAPIHub Support
Email: hello@qapihub.com